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Lachlan Central West Landcare

"Communities Supporting Natural Resource Management"

Minutes of Annual General Meeting held 4th August, 2004
Coventry Room - Parkes Shire Council CECIL ST PARKES

Meeting Opened: 9.45am

PRESENT:
Alan Rogers (Young), Paul Gavin (Dunedoo), Ron Spithill (Watershed), Colleen Watts (Central Tablelands), Ian McColl (Mid Lachlan), Ted Spackman (Castlereagh/Lower Macquarie), George McDonald (Watershed), Raelene Greenslade (Central West Facilitator CMA), Nadine Coleman (LMLEC Admin) Mary McGee (Parkes & Districts), Brian Phillips (Central Tablelands), Ruth Worthington (Condo & Districts), Margaret Haddin (Parkes & Districts).

APOLOGIES:
Phillip New (Central Tablelands), Neville Kurtz (Ben Chifley), James Wheelwright (Crookwell), John Johnson (Weddin), Sue Rahilly (Stipa), Peter Sparkes (Lachlan Landscapes Manager DIPNR), Clare Hamilton (Macquarie Landscapes Manager DIPNR), Kath Mann (Lachlan Regional Facilitator CMA), Mary Kovac (DOPI), Lori Gould (Greening Aust.).

AGM AGENDA

  • Welcome to new representative from Parkes & Districts Margaret Haddin.

PREVIOUS MINUTES:
MOTION: That the AGM Minutes 04/06/03 are a true and accurate record.
MOVED: Alan RogersSECONDED: Mary McGeeCARRIED: All in favour

SPECIAL RESOLUTION:

MOTION: Proposed change of name from Lachlan/Macquarie Executive Committee to Lachlan Macquarie Landcare.
MOVED: Ted SpackmanSECONDED: Ron SpithillCARRIED: All in favour

MOTION: Proposed amendment to previous motion that name is changed to Lachlan Central West Landcare.
MOVED: Mary McGeeSECONDED: Colleen WattsCARRIED: All in favour

TREASURERS REPORT:

At 4th August 2004
Bank Balances
Working Account $ 5752.23
Cash Management Investor $ 88810.69
Unpresented cheques $ 3397.91
Current outstanding accounts $ 3391.76
Balance $ 87773.25

Treasurers Report

The year has been full of frustration, not only for me but I think for all of us. Despite our good intentions we appear to be further behind the eight ball than last year. Although we received many promises we have not yet seen any of the funding we expected, and the way things are going I wonder if we will ever be able to deliver the projects that what we have told our Landcare groups they can expect. The funding situation is dire, as we needed the project funding in the bank to earn working capital. Without obtaining additional funds to run our organisation (including paying Nadine's salary) we will have to cut back on the expenses we pay our members ie travel and sitting fees, and may even have to consider reducing the hours that Nadine works. By doing this we may be able to survive until we can attract adequate funding in the future. Among the other frustration's I have experienced was the time lag between my taking over as treasurer, and the auditing of the accounts for the financial year 2002 – 2003, it was also some time before we obtained our accounting program, and both Nadine and myself faced a very steep learning curve. However the bright spots were the assistance I received from other executive members, in particular from Paul and Alan, and the tremendous support that I have received from Nadine, who has been of tremendous value to our organisation. Without her assistance I would have been so frustrated that I would have thrown in the towel.

Ted Spackman

MOTION: That the Treasures report be accepted
MOVED: Alan RogersSECONDED: George McDonaldCARRIED: All in favour

ADMINISTRATION OFFICERS REPORT:

Nadine Coleman:

  • Web-site project is in the process of having contracts signed and web-site should be up and running in six to eight weeks from exchange of contract.
  • Training project is still being worked on. Finding good quality providers and a reasonable price is proving a challenge.
  • Ron Spithill and myself worked on and submitted an EOI for Environmental Trust Education funding to run Cultural Awareness Training across both catchments for a 3year period.

CO CHAIRS REPORTS:

Alan Rogers:

  • It was a difficult year with the group working through various issues.
  • At the last AGM the Executive were elected under difficult conditions with past promises to live up to.
  • The frustration's have been extraordinary but and excellent job has been done by the Executive Committee under harsh conditions. And the future is looking bright.
  • On the $350k NLP funding – When speaking to Peter Sparkes I declined to make agreements for the next Chairs.

The discussion was as follows-

  • Expression of concerns on working with just the Lachlan area.
  • Lachlan Central West Landcare is fully supported by CMA.
  • Continuation of Co Chair positions to work for individual catchments.
  • The future of Lachlan Central West Landcare is fantastic while we remain independent and cooperative with all bodies.
  • Thank you to everybody for the support and in particular for the trust placed in us.

Paul Gavin:

  • Thank you to all concerned and especially Ted Spackman and Nadine Coleman.
  • The CMA change has been a slow process with things to improve from now.
  • Lachlan Central West Landcares' independence should be maintained and front-line associations with CMA's and to stand well with Departments.
  • Things are certainly on the rise for Landcare with project involvement and financial issues.

MOTION: Thanks to Nadine Coleman for work and efforts.
MOVED: Alan RogersSECONDED: Ted SpackmanCARRIED: All in favour

MOTION: Thanks to Alan Rogers, Paul Gavin and Ted Spackman for their efforts
MOVED: Colleen WattsSECONDED: Mary McGeeCARRIED: All in favour


ELECTION OF OFFICE BEARERS:

Meeting was handed over to Raelene Greenslade

Raelene declared the two outgoing positions open.

Alan and Paul both declined to be nominated again.

Ian McColl – Accepted Executive Committee position for 12months period.
Nominated By: Mary McGee Seconded: Colleen WattsCarried: All in favour

George McDonald – Accepted Executive Committee position in interim period.
Nominated By: Ron Spithill Seconded: Paul GavinCarried: All in favour

Mary McGee was suggested by Colleen Watts and declines the nomination.

Executive Committee broke from group to appoint Committee positions. They are as follows

Executive Committee made up of:

  • Ted Spackman (Co Chair/Treasurer)
  • Ian McColl (Co Chair)
  • Colleen Watts (Secretary/Public Officer)
  • George McDonald
  • Ron Spithill
  • John Johnson
  • James Wheelwright

AGM CLOSED: 10.45am


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