Lachlan Central West Landcare

"Communities supporting Natural Resource Management"

Minutes of Annual General Meetingheld 7th December, 2005
Tele Conference

Meeting Opened: 8.00am

PRESENT: Paul Gavin (Dunedoo), Ron Spithill (Watershed), Colleen Watts (Central Tablelands), Ian McColl (Mid Lachlan), Ted Spackman (Castlereagh/Lower Macquarie), Nadine Coleman (LCWL Admin), Ruth Worthington (Condo & Districts), Margaret Haddin (Parkes & Districts), John Johnson (Weddin), James Wheelwright (Crookwell).

APOLOGIES: George McDonald (Watershed).

AGM AGENDA

Ian McColl offered to stand for re-election for executive committee. And supports all appropriate discissions made by those involved in AGM Tele Conference.

Co Chair Lachlan Report - Ian McColl
Lachlan Working Group is making progress and working well and on good terms with Lachlan CMA. To submit full report at later date.

Apologies from Ian for having to leave the Tele Conference so early due to commitments with harvest.

John Johnson apologies for leaving Tele Conference mid meeting but will stand for Executive Committee again.

PREVIOUS MINUTES:


MOTION: That the AGM Minutes 04/08/04 are a true and accurate record.

MOVED: Colleen Watts SECONDED: Ron Spithill CARRIED: All in favour


TREASURERS REPORT:

Ted Spackman
Another trying year, once again promised funds have not yet been received, therefore we have been unable to increase our capital through interest income. With the resignation of Nadine, who must be thanked for carrying out a trying job with such enthusiasm and competency, we will now have enough in the bank to carry on for some time. This means that our Executive Committee must work together to carry out our functions, and we must decide what payments can be made to our members. I must apologise for not having the audited accounts ready for this meeting, Nadine had been assured that the accountant would have them ready, but as usual, we have been let down. I hope what we have provided to you will be sufficient until the audit has been completed. Thank you for your trust in me over the past year. Please join me in a big thank you to Nadine, who as we all know has done her very best for us all, and wish her well in her future with her husband on the land. She will now learn the problems that many of us face first hand!

See Attached Reports: Profit & Loss Statement Jul 2004 – June 2005
Net Worth Statement Jul 2004 – June 2005
Profit & Loss Statement Jul 2005 – Nov 2005
Net Worth Statement Jul 2005 – Nov 2005


MOTION: That the Treasures report be accepted.

MOVED: Ted Spackman SECONDED: Margaret Haddin CARRIED: All in favour


ADMINISTRATION OFFICERS REPORT:

Nadine Coleman
- The Accountant is working to finalise LCWL audit and as soon a completed will be circulated to committee and any recommendations will be actioned.
- Both Envirofund Reports are finished and about to be sent in as soon as paper work comes from accountant.
- Have been working to organise completion of the Admin position and handover to the Executive Committee.
- Many thanks to those that Nadine had worked with for the past 2 years. It was a pleasure and she wished LCWL and those involved all the very best for the future.


MOTION: That the Administration report be accepted.

MOVED: Ron Spithill SECONDED: James Wheelwright CARRIED: All in favour


CO CHAIRS REPORTS:

Co Chair Central West Report - Ted Spackman
Very little progress has been made with the Central West CMA; I have had several meetings with the Chair and senior staff members over the past year, as a result there have been many expressions of interest in liaising with us, but nothing concrete at this stage. Whoever takes on this position must continue to make every effort with the CMA, as it is essential for the future of Landcare that we continue as a group. I believe that we will be able to have 3 part-time coordinators based in the Oberon, Macquarie and Coonabarabran/Coolah areas, and we will have input into their employment and future direction. The future should be brighter, as I have been advised by senior departmental (both State and Commonwealth) people that groups such as ours are what is required to maintain the Landcare movement. I am sorry that my report is negative but I do have hopes for the future.



MOTION: That the Co Chairs reports be accepted.

MOVED: Colleen Watts SECONDED: Ron Spithill CARRIED: All in favour


ELECTION OF OFFICE BEARERS:

Declared 7 positions to be open and nominations called for.

Accepted Nominations:

Ian McColl
John Johnson
Ron Spithill
James Wheelwright
Margaret Haddin
Colleen Watts
Ted Spackman


MOTION: That the nominations of Ian, John, Ron, James, Margaret, Colleen and Ted are accepted to fill the places on the Executive Committee.

MOVED: Paul Gavin SECONDED: Ruth Worthington CARRIED: All in favour


After discussion the Executive Committee appointed the Committee positions. They are as follows

Executive Committee made up of:
- Ted Spackman (Co Chair/Treasurer)
- Ian McColl (Co Chair)
- Colleen Watts (Secretary/Public Officer)
- Margaret Haddin (Assistant Secretary)
- Ron Spithill (Website Coordinator)
- John Johnson
- James Wheelwright

GENERAL DISCUSSION:

General discussion by participants on a range issues facing Landcare at local and regional levels and suggestions and scenarios that maybe possibilities for the future.

Next Meeting: Wednesday, 15th February 2006
Parkes
Venue TBA

AGM CLOSED: 8.45am